; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. Select the day or days you want to add to the request. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. Show me Maybe later. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet Filter your search by category. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. s. been approved, you can cancel the request. icon in the title bar of the . Depending on your access rights, it is possible to remove sign-off if you need to make edits. The name of the type of leave. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. The background color changes to a gray crosshatch pattern. Hours, you must enter the times again. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). In My Notifications, click My Requests. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Note: You cannot change the request type after you save it. Hover over the time off request you want to retract or cancel. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. If you approve the entire timeframe, the Approve indicator becomes unavailable. Time-off requests can be configured to support many different employment scenarios. You cannot delete subtypes that are being used. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. 392 0 obj <>stream KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. Employee Notification. or generic notification is deleted, the request subtype cannot be used. You can change or select additional dates later in the request process if you choose. The email will have a link to Kronos iSeries Central. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. track time spent or worked outside of the employees regular duties. If it was configured with only Hours, only the Start hours and In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. Typically, after your employees approve their timecards, you also review and approve them. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Click Instead, submit a new shift swap request that reverses the original request with the same employee. 2. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a The request glance opens. Select a request. Hours. Configure Staffing Dashboards. (Optional) To review the modified request, and to optionally add comments or additional dates. 14. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Select the start date of your request from the calendar. Timecard approved by employee but not by manager. The paycode filter set is assigned to a time-off request subtype and not to an employee. Would you like to view a quick tutorial on how to use Kronos Coach? To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view Jobs that have not yet been approved are not shaded. Time Off. are request subtypes Classifications of schedule requests from employees. %%EOF If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. In the glance, you can view approval recommendations, employee accrual balances, and other request details. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. The system displays a summary of the current request. %PDF-1.5 % Kronos v8 Mobile Time Off Requests. Click Tap the Requeststab. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Click Cancel. You can retract a time off request after it has been submitted for approval to your manager. Otherwise, if you are finished specifying your request. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Select the request you want to cancel. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Modal body. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. Cancel Request . Click More . Select Next 3 months or Next Year for the period depending on the request date. From your Home page, in the My Notifications tile, click My Requests. Type of Time off. If you later select You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. Select the duration and paycode as described earlier. 163 0 obj <> endobj You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. %PDF-1.5 % Time-off requests can be configured to support many different employment scenarios. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. The system displays a summary of the current request and notifies you that it has been submitted. ] [|A&-@g`x` - To review time-off request details, right-click the request. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. hbbd```b``N 3@$3dHr0.Dn [F0B R/ If you do not define the priority order, the subtypes are listed alphanumerically. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. 0 The Request Time Off slider displays a calendar. You can approve the entire timeframe or part of the timeframe. Click the Requests tab. Otherwise. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. (Optional) To review the request, and to optionally add comments or additional time periods. You must restore the deleted process or notification and the links from the request subtype. Close. Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. Looks like this is your first time using Kronos Coach. Before you approve or sign off a timecard, you should resolve any exceptions. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. /n If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. See Request Shift Swaps for more information. 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